Time Audit
We find where the hours actually go.
Workflow Automation
We find the manual steps quietly eating your week, then automate them properly, with AI where judgement is needed and plain logic where it is not.
AI Automation Workflow Automation from a senior team that has grown businesses in four countries.
What's included
Overview
Copying a lead from one system to another. Chasing a document. Rebuilding the same report every Monday. Formatting a proposal. None of it is anyone's actual job, and together it swallows days every month.
We map where the hours really go, then automate the steps that should never have needed a person. AI handles the parts that need reading and judgement, straightforward logic handles the rest, and your team gets its week back for work that grows the business.
Our Workflow Automation projects start with a time audit of the processes your team repeats every week, such as lead entry, onboarding, invoicing, reporting and approvals. We map each workflow step by step, flag what genuinely needs human judgement, then connect your existing tools using platforms like Zapier, Make, Power Automate or custom integrations. AI handles reading and sorting where it adds value. Every automation is documented, monitored for failures and handed over with clear ownership.
What you get
We find the manual steps quietly eating your week, then automate them properly, with AI where judgement is needed and plain logic where it is not.
We find where the hours actually go.
The manual steps handled end to end.
The systems you pay for, finally talking.
AI that reads, extracts and files.
The Monday report builds itself.
Approval gates where the stakes are real.
Why it matters
Every Workflow Automation engagement is tied to the numbers that matter to your business, with reporting you can read in minutes.
Get My Free PlanTime returned to the work that actually moves revenue.
Automated steps do not forget, get distracted, or go on holiday.
More volume handled by the same team.
How it works
We assess where you stand today and where the fastest wins are.
You get a clear, prioritised plan tied to measurable targets.
Our team and AI systems deliver the work and ship it fast.
We measure, report transparently and scale what works.
AI search portfolio
Client websites from our portfolio and the structure behind them: clear entities, schema and answer-ready content that AI assistants can read and cite.



Related case studies
Why Viral Advice Media
Founded in 2025 and trusted by 250+ businesses, we pair senior strategy with specialist delivery, so your Workflow Automation is planned properly and measured against outcomes you care about.
One strategist plans your Workflow Automation and keeps it joined up with your website, search, social and ads, so nothing runs in isolation.
Strategy, creative, development and media specialists work together, so you get depth without hiring a whole team.
Leads, calls and sales reported in plain English, not vanity metrics, so you always know what your budget is buying.
AI tooling handles audits, research and analysis at scale. Experienced people make the calls that need judgement.
Campaigns for businesses in the USA, UK, Australia and the UAE, across more than 15 cities.
Start with a free Workflow Automation audit showing the three fixes we would make first. It is yours to keep either way.
| What matters | Typical approach | With Viral Advice Media |
|---|---|---|
| Strategy | Tactics picked channel by channel | One senior strategist and one joined-up plan |
| Team | One generalist or a single freelancer | 40+ specialists across search, social, ads, web and AI |
| Reporting | Rankings, clicks and impressions | Leads, calls and sales in plain English |
| Scope | A fixed package for every business | A plan built around your goal and your budget |
| Starting point | A proposal before any analysis | A free audit with the three fixes we would make first |
Where we work
We deliver Workflow Automation for businesses in four countries and more than 15 cities, with local phone lines in the UK and Australia.
For businesses across the United States, planned around the states and cities you sell into and the competitors you meet there.
For businesses across England, Scotland, Wales and Northern Ireland, with British spelling, local search habits and a UK phone line: +44 1344 921576.
For businesses across Australia, built around Australian search behaviour and local competition, with a local phone line: +61 7 3088 6947.
For businesses in Dubai and across the Emirates, planned around the local market, the competitors you face there and how your customers search.
Our social media portfolio alone spans 34 industries. These are the sectors we know best.
Keep exploring
FAQ
Speak to a strategist. No sales script, just straight answers.
+61 7 3088 6947With an audit, not a tool. We map how work actually moves through your business, price the manual steps in hours, and start with whichever one gives back the most time for the least disruption.
Usually not. Most businesses already own the tools they need and simply have not connected them. We work with your existing stack first and only recommend a change when the current tool genuinely cannot do the job.
Anything with real consequences keeps a human approval step. We automate the preparation, not the decision, unless you explicitly want it fully hands-off.
We measure hours per task before and after. If a workflow does not save meaningful time, we say so rather than leaving it running.
We choose tools based on your existing stack and needs. Common options include Zapier, Make, n8n, Microsoft Power Automate and native automation inside CRMs such as HubSpot or Salesforce, plus custom scripts and APIs for complex jobs. AI models handle tasks like extracting data from documents or summarising emails. We favour reliable, maintainable setups over clever but fragile ones.
Cost depends on how many workflows you automate, the number of systems involved, data complexity and whether AI steps are needed. Automation platform subscriptions are paid separately. We start with an audit that estimates the hours each workflow consumes, so you can compare the cost of automating against the time it saves before committing to anything.
It can be, when set up carefully. We use secure connections, limit each integration to the minimum access it needs, avoid storing sensitive data unnecessarily and keep logs so actions can be traced. Where AI tools process business information, we choose providers and settings that respect your confidentiality requirements and data protection obligations.
Automations need occasional attention when software updates, APIs change or your processes evolve. We document every workflow, set up alerts for failures and train a named owner in your team to handle simple fixes. We also offer ongoing support for monitoring, troubleshooting and adding new automations as your business grows, so nothing silently breaks.
Get started
Book a call and we will find the hours hiding in your week.
Tell us where you want to be. Within one business day you will get a free Workflow Automation audit with the three fixes we would make first.